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About IOM Human Resources Officer
Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM Human Resources Officer vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, the following are considered first-tier candidates:ย
- Internal candidates
- Candidates from the following non-represented member states:
Antigua and Barbuda, Bahamas, Barbados, Comoros, Congo (the), Cook Islands, Dominica, Federated States of Micronesia, Grenada, Guinea-Bissau, Holy See, Iceland, Israel, Kiribati, Lao Peopleโs Democratic Republic, Madagascar, Marshall Islands, Namibia, Nauru, Palau, Saint Kitts and Nevis, Saint Lucia, Samoa, Sao Tome and Principe, Solomon Islands, Suriname, Tonga, Tuvalu, Vanuatu
Second tier candidates include:
All external candidates, except candidates from nonrepresented member states of IOM
IOM Human Resources Officer Summaryย
- Job Identification: 15204
- Job Category: Other
- Posting Date: 13/06/2025, 05:34
- Locations: Damascus, SY
- Apply Before: 26/06/2025, 22:59
- Degree Level: Bachelors or Equivalent
- Job Schedule: Full time
- Job Shift: Day
- Contract Type: Special Short Term Graded (Up to 9 months)
- Initial Contract Duration: 6 months
- Vacancy Type: Special Vacancy Notice
- Recruiting Type: Professional
- Grade: P-2
- Alternative Required Language 1: English
IOM Human Resources Officer Responsibilities
Unit Management
- Assist the Head of Resource Management (RM) in reviewing and monitoring the Human Resources Management services in the Country Office (CO) in accordance with the Organizationโs HR rules, regulations, policies, procedures and practices and in light of project activities in the Region.
- Supervise the maintenance of personnel files and attendance records of international, national and sub-contracted staff in the CO.
- Facilitate the maintenance and upkeep of the COโs HR and Training database, and in conjunction with the Security Unit, ensure staff abidance of all mandatory and recommended security briefings and training.
Oracle HR Administration
- Monitor the contractual status and the administration of entitlements of local staff in the Oracle HR module. Monitor and ensure effective administration of the Oracle HR Organizational Management module.
- Maintain the personnel files and attendance records of national staff correctly and in line with organizational standards.
- Assist in supervising the preparation of the monthly payroll for national staff and ensure its accuracy and timeliness. Assume the responsibility for Payroll Posting and work in close coordination with HR staff in order to validate and verify the payroll simulation before the monthly pay run and posting of national staff payroll in Oracle HR.
HR Policy and Advisory
- Coordinate with HQ, MAC and the Finance Team of CO on matters related to the benefits and entitlements to the international staff in the field such as, Danger Pay, Health Insurance/ Medical Service Plan (HI/MSP), educational grant, home leave, rental subsidy, etc., and the administration of Rest and Recuperation travel.
- Assist in ensuring that the Third-Party Consultancy Management Contract is implemented.ย ย ย
- Monitor and supervise the administration and timely renewal of the visas and residence permits for International staff.
Talent Management
- Coordinate the recruitment processes in the CO in close liaison with the Head of Resource Management (RM) and provide support to the CO in filling the appropriate staff and non-staff vacancy needs by ensuring the relevant recruitment procedures are effectively and swiftly applied.
- Ensure that new staff are sufficiently briefed, including thorough and appropriately updated โWelcome Packageโ, and able to assume functions at the CO in a timely fashion.
- In coordination with the Head of Resource Management (RM), ensure timely and regular implementation of the Country Offices Performance Appraisal System (PAS) encourage and provide guidance for the timely completion of the performance management process between staff and supervisor in compliance with the Organizationโs deadlines.
- Assist the Head of Resource Management (RM) in coordination, planning and organization of staff development and training activities for the CO in close collaboration with Department of Human Resources / Staff Development and Learning (DHR/SDL). Collaborate with line managers to assist in establishing staff development and training priorities and plans. Deliver induction and other forms of trainings to staff.
Monitoring and Reporting
- Assist the Head of Resource Management (RM) in the preparation of administrative reports that may be required in coordination with the Heads of Units/ Programmes. Oversee the preparation of reports pertaining to personnel administration of international and national staff as required.
- Discuss audit recommendations on HR matters and in coordination with the Head of Resource Management (RM), implement them upon instruction within the HR function.
- Prepare special reports as required and participate in special HR projects in coordination with the Head of Resource Management (RM).
- Perform such other duties as may be assigned.
IOM Human Resources Officer Qualifications
Educationย
- Masterโs degree in Human Resources, Business Administration, Industrial and Organizational Psychology, Social Sciences or a related field from an accredited academic institution with two years of relevant professional experience; or
- University degree in the above fields with four years of relevant professional experience.ย
Experience
- High levelย computer literacy with experience in HR IT systems and applications; working knowledge of โ Oracle is an advantage;
- Experience in L3 emergency operations is an advantage;
- Experience in preparation of training modules and presentation of training sessions.
- Previous working experience in an international organisation is an advantage; and,
- Familiarity with the UN common system or similar systems is an advantage.
Skills
- Demonstrated writing skills; Good knowledge of IOM/ UN Human Resources and financial policies and staff rules and regulations;
- Excellent organization skills; analytical and creative thinking; and,
- IOM Human Resources Officer must possess the ability to prepare clear and concise reports.
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Languages
IOMโs official languages are English, French and Spanish.ย
For IOM Human Resources Officer Position, fluency in English is required (oral and written). Working knowledge of Arabic is highly desirable, and/or of another UN Language (Chinese, French, Russian, and Spanish) is an advantage.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
IOM Human Resources Officer Required Competencies
IOMโs competency framework can be found at this link. Competencies will be assessed during the selection process.
Values โ all IOM staff members must abide by and demonstrate these five values:
- Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
- Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
- Courage: Demonstrates willingness to take a stand on issues of importance.
- Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
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